001 - Galt Museum & Archives Building Information – 3-fold of history, services, archives; inspection report; News clipping articles “Museum Not hard to Find, Don’t Move the Galt, Sports Hall of Fame”; Standard of conduct for City of Lethbridge; Museum comparisons; Net Space Analysis; Architectural…
These early museum records for the building and archives were transferred to the archives from city records.
Scope and Content
001 - Galt Museum & Archives Building Information – 3-fold of history, services, archives; inspection report; News clipping articles “Museum Not hard to Find, Don’t Move the Galt, Sports Hall of Fame”; Standard of conduct for City of Lethbridge; Museum comparisons; Net Space Analysis; Architectural quality of building; Edmonton Master Plan 1980; Deficiency List 1981;Open House material 1983; Museum security committee; Technical requirements for the small museum May 1965; Correspondence regarding building transients; fire alarm; Design Plans – museum building in relation to other close downtown buildings, site plan, room layout, upstairs layout, Building Elevations; Upper, main and basement layout plans, design plan for museum all floor done in red room plan and sketches.
001A Humidity questions and answers; Protecting collections from humidity changes; Daily temperature and humidity readings 1981; Excessive humidity levels in archives collection storage room 1985 ;Daily Climatic Record June – August 1981; Hydro thermograph; Fumigation and chemical control measures 1972; Inspector’s report elevator.
002 - Archives Management Notes - Correspondence and inter departmental memorandums - Financing the arts and historic resources 1980, Jan. 1982,Jan-Dec 1983, Nov 1984, Nov. 1985; A Computerized Approach for Preparing Guides to Actives and Manuscripts; Archive Statistics 1979 -1983; AMRC Calgary Chapter for the record newsletter 1982; Security, staff, patrons information; Archives Subject Headings 1981 handwritten; Subject classification of Photo Archives; Draft Guidelines for Museum Archives from American Arts/Smithsonian; 3-fold standards recommended for the operation of local archives in CANADA; Article – Attention News stand Buyers copy1984; A Guide to the care and administration of Manuscripts by Lucile Kane; Steering Committee Resolution 1984; Guide to Information access in the Galt Archives; Net Space Analysis 1983; User Fees and copy of photograph Req. from Glenbow; Annual Reports University of Lethbridge Archives 1984-85,Red Deer 1983 & 1985; Micrographics information
002A – Museum Program Statistics 1979 to 1983; A Master Plan for the Galt Museum and Archives, Collections, Services and Programs2nd and Final Drafts 1982; A Display Plan for the Redeveloped Galt Museum by Barb Goodman 1982 City Clerk Files list; Index to Record Center Mobile LAB Program 1983; Museum catalogue and retrieval System 1984; Archival Negative Envelopes list 1984 Goals Identification 1984; Survey of Institutions form1983.
003 Archives Research Request Subjects coalmining, river valley, Lethbridge buildings. Southern Alberta Towns; Lethbridge events Dry Farming Congress; organizations and clubs; NWMP; Lethbridge & s. Alberta Parks; Natives; Ranches & Farms; C.P.R.; family histories Samples January to December 1981; January –December 1983 / 1984
004 Archives Research Requests Subjects coalmining, river valley, Lethbridge buildings. Southern Alberta Towns; Lethbridge events Dry Farming Congress; organizations and clubs; NWMP; Lethbridge & s. Alberta Parks; Natives; Ranches & Farms; C.P.R. Family Histories. Samples January-December 1985;
004A Archives Research Requests Samples January-December 1986. Tour requests 1981-1982.
004B Archives Loan Outs January to December 1981-1983; January – November 1984; January - December 1985; May August 1986.
005 – Museum Collections, Reports & Loan outs 1963, 1979, 1980-1986; correspondence 1980-1986; Invitation to Tender 1981 & 1984 copies; Negative and nitrate list handwritten; photocopy of official business from city council minutes 1963 & 64; 1984 &1986 Richard Allen Collection List handwritten copy 1984; records inventory worksheet copy of certificate of authenticity 3 copies of photographs.
006 Donation Information – Correspondence 1982 - 1983 for archival material
007 Staff Information: A Study of Appropriate Themes and Educational Programs by Donna Grychowski May 1986; Storage chart; Record keeping payroll sample; Work Review and Planning form; Job evaluation system November 1981; Notice of Strike Vote 1981; This Thing Called Judging and Policy Statement; 1981-82 Collective Agreement; Museum numbers full-scap pages; Watson Gallery Use Ideas; Public Hours for Museum & Archives Facility Meetings; Disciplinary Policy 1975;Majoy Facilities Plan 1975-1985; Charts of Regional Audiences and City; Museum Staffing Report 1984; Correspondences & memos 1978 – 1984; Museum Assistance Program.
007A Employee General Information : Executive Staff Salaries 1981; Administrative Staff Survey; Hiring & Termination list; Requisition for Hiring; Budget et al Requirements Wages rate Casual personnel requirements 1984-86; Management Seminar Notes; Staff Checklists do’s and don’ts; Public Relations; Employment Review Form; Orientation Format; Employee Performance Appraisal Guide; Guidelines Summer Temporary Employment Program 1983; Job Descriptions –1977 - 1985
007B Employee Information 1980-1984 – Interviews, resumes for positions, Job descriptions, monthly work ticket; termination notices, temporary employment.
007 Museum Supervisor information – Collective Agreement 1981-1982, time utilization, The Job of the Supervisor, Supervisory skills seminar The Supervisor Packet 1975, memos re: positions.
008 Staff Meetings Staff; Board of Mangers Meeting Minutes October and November 1983; Staff– March to Nov.1983; January to December 1984; January to November 1985; January to December 1986; Rules of order in a meeting March 1983-August 1984;
009 Administrative/Non Administrative Correspondence – Correspondence with historical information on people and buildings attached; other correspondence – insurance, brochures; meeting minutes April 1982, Feb 1985, April 1985 hand written copy, July 1986; Progress Reports Lethbridge Urban Parks Biophysical analysis, July 1985; Archives Committee Report 1985; U of L Annual Report 1985-
010 Records Management - Records Retention and disposal schedule 1970; Consolidation of By-law of the city to authorize disposal of certain city records 1970 & 1975; Records Management and the Archivist 1973; The Public Records Regulations 1974;Retention and disposal of city records 1970; Records Management and the archivist 1973; Access to Public Records 1978; City Inactive Records Retention Synopsis 1981; Record Centre User Guidelines 1981;Index to record Centre; Records Control Committee Budget 1982 & meeting 1983; Copy of Bill C-118 Retention of Records; Memos regarding records management 1980- 1982; Copy of catalogue form.
011 Conservation Information 1980-1983 – Correspondence and booklets; request for service from The Canadian Conservation Institute, Ottawa; 43-page paper “Housekeeping our Heritage advice for Alberta Collections by E.J. Wilson 1980; Photographic Record 1982; Improved Nonaqueous De-acidification technology paper 1982; C.C.I. talk and lecture notes Dave Thesbald hand written notes; news articles 1981 about museum negatives
012 Museum & Archives PROJECTS AMA Grants for projects for the Galt Museum 1984-1985; Master Plan for the Protection & Development & Interpretation of Resources within the Galt 1982 first, second, third and final drafts 1982 by Jack Elliot and Barb Goodman
013 Museum & Archives PROJECTS News item Museum project to dispose of dangerous film August 1981; Visible storage and public documentation article by Michael Ames Un of B.C. 1977; Memos 1975-1985 re: Brochures, reproduction of prints, Master Pan Draft, art Collection Update; Lethbridge News & Herald Index Project meeting 1986
014 Purchasing & Finance – 1980 Museum Stats; correspondence; By-law revisions; Budget details; Financial profile 1981; Museum Goals and activity statement; correspondence re staffing; Budget report and other information 1986; Financial Profile 1981
015 Design Exhibits & Display Information Item on Preserving Photographs, Problems and prevention ca 1983; Archived Display types of supports used, handwritten notes; Role of the Archives handwritten notes; Meeting notes 1983; Exhibit Design, Guidelines several subjects; Thoughts on display set up and mandates exhibit set-ups for “A Sports Special and The Lethbridge Northern Irrigation Story 1979; Minor Summer Exhibits set up; Truss diagrams; Nature Center Summer Exhibit 1983;Traveling exhibit CPR 1985 From National Museums; Display Exhibit Bookings 1986; Education traveling exhibit 1986; traveling exhibit Women; Display Gallery Questionnaire; Exhibition Proposal May 1981 – “Not A Day without a Line” and The Replication of Archaeological Artifacts; Guidelines as to Design 1974;Woodco package by Wilma Wood; Correspondence and memos re exhibits.
016 Fort Whoop up Interpretive Centre Information 1973 The Societies Act; 1985 Management Agreement between City of Lethbridge & the Fort Whoop-Up Interpretive Society; Brochures for the Fort Welcome to the Fort & For Whoop Up the Notorious Whiskey Post; Correspondence
regarding the agreement, break in, artifacts, management agreement; displays; drawing of Indian Battle Site oversize; development plan of the river valley; Sample of the Fort letterhead; Special Publication of the Fort Whoop Up; Indian Battle Site Legal Description.
016A&B Helen Schuler Nature Reserve Correspondence regarding request for biophysical data, progress report 1985’ Exhibits – Touch Table Spring 1983 notes Guidelines Exhibit Animal Locomotion Fall 1984 nature Centre Research Project compiled by Helen Von Harbou text and diagram for panels; Exhibit Plants In Winter 1984 plan guidelines, text panels; Winter Wildlife Research 1984-85 By Lisa Harper; Exhibit the Sun & the Seasons Fall 1985 – Guidelines, plan, program, set up and panels; Exhibit Nature’s Balances Spring 1985 guidelines, plan, set up, panels and notes;
017 Archives Program information 1980 Archivist job description; word processing booklet 1981- Access to Public Information; Disposal of City Records; Photo archives list; Archives Storage in Museum1980; Record Centre Procedure 1981; Retention of Records 1981; Workshop information 1986; Artifact Subject Authority; Proposed Management System1980;
017B Archives Program Information – Color photographs The Fatal Flaw’ 1986; Municipal Record Keeping Program 1981; Initial Considerations for Archival Programs 1980; Artifact subject authority; Program Activity Statement 1980-84; Program and Facility Re – Design1980; Report on Program Stats for the Museum by Jack Elliot 1980; Handout material; Canada Works Program material; Art Program 1983; Galt Museum Extension Programs 1981-82; Program – South Alberta’s Black and Yellow Gold; Program Lethbridge Pioneer Homes; 75th Anniversary material 1980; Review of Archival Programs for the 75th Anniversary Program; Photocopy of article Letter written from Lethbridge Colliery to England 1883, Childhood recollections of Lundbreck; News articles regarding program at the museum 1980-81.
018 MUSEUM BROCHURES - 3-fold brochure on the Sir Alexander Galt Museum-Archives-Extension
019 Museum Inventories - Small Tool Inventory Nov. 1980; Annual Inventory 1980 & 1981; Small Tool Inventory 1982; Annual Inventory 1982; Annual Tool Inventory 1983; Display Artist Tools April 1985; Miscellaneous memos.
020 Computer Information General Information – Seminar 1981; Staff Manual 1981 Museum Archival System catalogue form 1982; Implementation Plan; screen fields; Unidas Document Retrieval System 1983; Micro Computer information 1985; software license memos 1985; Uniovac Computers 1983; Systems & Computer Operations Policy Outline 1983; User Computer Training 1983; Steering Committee notes 1983; Monthly newsletters Sept/Oct 1984 & February 1985; Budgets – Memos ; 1984 Budget; Museum Expenses Rates & Charges 1982; Computer fees memo1984; Meetings – 1982 – 1985.
021 Galt Museum Information various information 1985; “The Next Six Years” article by Jack Elliot 1978; Museum talk text; Discussion and information guide 1978 Alberta Social Studies Curriculum and interim edition; Objectives of the Social Studies Curriculum.
022 Galt Museum Redevelopment 1984 Museum History 3-fold; property & equipment inventory 1984; Main & 2nd Floor plan; Memos about interior segments of museum 1984; HISTORICA Site valuation form 1984; Recommendations for Development of the Galt Museum 1981; Programs & Services of the Galt Museum Redevelopment 1982; Galt Museum Redevelopment Program 1982; Sir Alexander Galt Museum – A Study of the Potential for Continued Use of the Galt Building 1982; Net Space Analysis 1982; Sir Alexander Galt Museum Design Development 1981; Sir Alexander Galt Museum Redevelopment Revised scheme 1983; Correspondence between the city of Lethbridge and the architects regarding the museum redevelopment 1982; Notes of the museum opening and public hours, Archival Stats, Bylaw 2780/82 Reproduction Fees
023 Galt Museum Redevelopment Information – Net Space Analysis; Moving plan for displays and equipment;
Redevelopment memos 1980& 1981; correspondence to City Council re museum redevelopment project 1983
024 Galt Museum Redevelopment – Information on redevelopment Architects, contractor; M & e Engineers, displays, Urban Parks Display and official opening; Outdoor sign for 4th Avenue entrance; small tool inventory January 1985; Correspondence regarding viewing gallery, tours, display lighting; meetings April - September 1985; Annual Inventory list May 1985; proposal for production of Mural Viewing Gallery; News clippings December 1981- June 1982 regarding Museum Plans
025 Galt Museum Redevelopment 1985 - Progress schedule; Display diagram; List of photos available; Performance Inspection Architectural; Newspaper item – Museum Wing Previewed - ; Keying list for redevelopment; Museum Expense Record; Building inspection tour hand written notes; Museum Expense Record; Draft Gallery and Theatre Policy and final copy; Procedures for Juried art exhibitions; Equipment and furnishings list; Task list; Budget guidelines, development and specific details; museum detailed budget 1985- 1988; insurance information for the museum; Fabrication of viewing stations from Marshall, Macklin and Monaghan; information on historic wall section; diagram of Museum Orientation Galley [concourse items and view of river valley; non stores invoice approval in accounts letter; Collection Procedures Sept. 1985; Invitation to opening of Indian Battle Park and Fort Whoop; Historic Sites and structure evaluation form
026 By-laws Draft for Operations, Regulations and Maintenance of the Museum; Correspondence on By-laws 1980
027 Financial Information System Responsibility Reports for the Museum January-December 1982; Reports 1978-1982; January-December 1984 - December 1985; Information System Responsibility Reports for the Museum 1984-85; Budget memos 1983; correspondence; 028 Financial Donations to Museum; City of Lethbridge Financial Statement booklet December 1980.
028 Financial Information Donations & Grants Correspondence 1981-1982; Museum & Archives Expense Record 1981; Stores Distribution 1981; Responsibility Report 1981;City of Lethbridge Financial Statements Booklet December 1980; City of Lethbridge Operating Budget 1978.
029 Weekly Visitor Cash Record 1974-75; no records for 1976; 1977-1979
029A Weekly Visitor Cash Record 1980-81 and 1984-85
030 Visitor Attendance 1964 to 1978 selected years
031 Volunteer Information 1983 -1985 Volunteer meetings; May 22, 1984: January 1985 – December 1986; Education and extension goals 1983; Galt Museum Volunteer Program Guidelines with handwritten notes; Status of Archives Volunteer Program April 1984; Potential volunteer information; Volunteer Orientation August 28, 1985 notes; Lethbridge Public Library Volunteer Guidelines; correspondence; Information on docents Program-Festival of Remembered Games of Childhood’ Volunteer Agreement & application; Job description; Resource material; Major Facilities Plan 1975-1985; Volunteer package Culture & Recreation Department City of Lethbridge; Volunteer Handbook
032 Studies – Report of Training Opportunities for museum Workers in Canada Martin Segger 1976; Training Needs of Museum Personnel in Alberta 1979;
033 City Maps – 1982 downtown area; Map of Lethbridge & Visitors services Map
034 Special Events Questionnaires 1983; Southern Alberta Nature Art Show material 1983; Incoming loan sheets 1983
035 Miscellaneous Correspondence; appreciation for historical assistance [requests], tours extension bookings 1981; photocopies Crowsnest Trail, Travel Information Centre location Mayor Magrath Drive and Scenic; Civic Administration Association City of Lethbridge; exhibits letters; civic defense exercises; hospitality marketing packet February 1981; CUPE Fact Sheet 1989; Museum & Archives Redevelopment equipment memo1981; Document “The Organization” by R.M. Bartlett 1981
036 Grant Programs – S.S.H.R.C.C. [Social Science & Humanities Research Council] set up for references material of Lethbridge News & Herald Index Project, applications; Special Historical Project Grant and Conditions; Exhibition Proposal 1981;Copy of Society of Rangeland management for reference to setup; meetings 1984 to February 1986; Unemployment Insurance Grant Programs for staff. And some resumes; 1986; Museum Assistance Program 1983/84; Satellite dish placement program long distance grant; PEP Grant for museum move 1984; Museum Assistance Program; P.E.P. Program; Grant letters 1984; Grant applications 1982 & 1984
037 Allied Arts Material – Occasional Paper Series Lethbridge Historical Society Master copy of book and costs to print; Meeting minutes February 1981 & March 1982
038 Southern Alberta Art Gallery Information
039 Southern Alberta Museum Information News clippings Fort Macleod Letter and graphs 1982 and proceedings of consultation meeting with Alberta museums 1982;
040 Histories possibly done by Alex Johnston - buildings histories of the Post office, Hick-Sehl building, Whitney Block; history on the Growth of Neufeldt industries Coaldale 1931-1981. References List of Operating School in Alberta 1975- 76; List of Service Clubs; List of Hutterite Colonies in Alberta; History of Richard Burton Deane and furnishing list for Deane House Historical site study; The Centennial of the City of Lethbridge 1981 Alex Johnston
041– Alberta Museums Association – By-laws of association 1979; seminars 1973 & 1976; correspondence 1980;57 page paper on Alberta Museums and related heritage institutions a data-based questionnaire 1983; Anita Neal Keynote address written; Agenda for the 12th Annual Meeting & Conference Alberta Museums Association & agenda meeting notes August 1979, October 1981,Annual Report 1980/81; October 22, 1983. Titled “Why Exhibit?”; Supplies and Reading lists; AMA member lists; AMA Statement of Cash Receipts and Disbursements April –December 1980 & July 31, 1983; A Study for the Training Needs of Museum Personnel in Alberta 1979; Museum Advisors Service; Annual Report 1980-81 Alberta Museums; Newsletters 1980 1981.
042 – Alberta Society of Archivists 1980 -1988 Bulletins September 1981,January & June 1982; certificate copy to Louis Romanet member of National Geographic Society March 1920; correspondence 1981; Principles of Descriptive cataloguing Minutes of Alberta Archivists meeting March 1980 & April 1982; Constitution of the Alberta Society of Archivists 1980 & By-laws 1981; List of Alberta Archivists 1981; Proposal to A.S.A; Annual General Meeting April 1982; Samples of collections from other museums; Red Deer & District Archives 1980 & 1982 Annual Reports; Newsletter samples January 1984, April and July-October 1985; handwritten report Preliminary Response to Proposed Alberta Archival Council 2 pages; Membership Roster 1984-1985
043 - Association of Canadian Archivists Correspondence 1982-1984; Agenda for annual general meeting 1985 June Reports from the meeting; Booklet Canada at a glance 1981; Reference material 1986; Bulletins samples – April 1980, July 1981, March 1982, March and November 1985, 1984; Directory of 1985 Executives of National and Regional Archival Associations; Records management notes; Three-folds on the Association of Canadians Archives; Annual conference of 1982 material.
044 Glenbow Museum
Glenbow Archives – Brochure on the Glenbow Library & Archives 25 – page Procedures in handling manuscripts; hand written notes regarding material variety; 3-page hand written notes for Jean’s Training at Glenbow 1980; copy of Glenbow research registration card & document request form; 16 page typed regarding the Glenbow photographic Archives; donors responsibility; Glenbow information photographic archives.
045 Alberta Historical Resources Foundation - Correspondence 1982; Guiding Principles for AHRF. Endowment Proposals; Future Program Support Funding for the AHRF. 1981 report; Museum Assistance Program 1979; letter and survey copy 1982
045A Heritage Act and By-Laws & Correspondence 1973-74 &1985; A Study for Financing of Historic Resources in Alberta May 1981Toronto Historic Board Civic museum Task Force Report March 1986;
046 Canada & Alberta Museums Information: correspondence from the CMA regarding seminars and conferences; The CMA Conference outline for 1981; newsletter samples from CMA; Medicine Hat Museum & Art Gallery; Lethbridge Naturalist Society Newsletter 1981; Fort MacLeod fort information news items; Alberta Historical Resources Foundation Newsletter 1981; Crowsnest Pass information news items 1974-1980. Other correspondence regarding historical resources 1986; Newsletter march 1984; AMA Special Projects Grant Guidelines
047 Association of Professional Librarians of Lethbridge Minutes of the 1981, eighth annual meeting February 1982 and 1983
048 Director of Alberta Archives 1983-1986 Correspondence
049 Civic Square Area; Article by ‘Michael Sutherland “The Die is Cast’ 1982; News items on Civic Square Plan; Lethbridge Civic Centre Phase 2 & 3;Chinook Country Rest Area diagram, correspondence and plans.
050 Alberta Genealogy Society 1980 Annual Report; 8th Annual Seminar April 1981 Program; Guide to Research Services; Facsimile editions of maps etc. pamphlet 1980; Three-folds on tracing your family tree, Genealogy Calgary Public Library, Your Family Tree Guide Lethbridge Public Library, Heraldic Shields and Crests, New Perspectives in Family History, Genealogy and local history, News article Amateur genealogists trade methods….. 1981, Pamphlet on YOUR Family’s History why books are so important, Ulster Historical Foundation information, Tracing Your Ancestors, Paper on Royal Irish Academy BICENTENNIAL Research trust, handwritten note on genealogy